UAM ES Imaging

The UAM Earth Science Collection is in the process of imaging…….

First, image and enter data for all Accession cards…..

Log in to Arctos. You’ll need roles coldfusion_user and data_entry.

Grab a Locality Card and round up the specimens in that locality. Note that the localities described on the cards do not correlate exactly with any Arctos object.

Go to

Click Barcode Locality Cards/Specimens

If the card has a barcode, scan that barcode to find the card. Otherwise, click [ enter new locality card ].

Affix a barcode to the card. SCAN (do not type) the barcode, enter the accession number (it’s an exact string match), and enter the “base AK number,” which should looks something like AK-1-V. Optionally, enter geological information and georeference the card. Biogeomancer and GeoLocate are your friends. In this much-abbreviated form, you must enter data in WGS84 and meters.

Photograph the card. Scan the card’s barcode to re-name the image. Repeat for the back of the card if there’s information there.

Click Save to begin entering specimen data. This is the same place you’ll end up if you begin with an already-imaged locality card (the Barcode Locality Cards/Specimens link.)

Grab a specimen from the locality. If the specimen has a barcode on it, scan that barcode. Arctos will lookup the rest of the information, and everything will turn gray. Click “save” and you’re done. Next specimen. If the specimen does not have a barcode attached, affix one and scan it into the form. The “base” AK number should be filled out (what you entered for the locality card). Append the specimen identifier, to end up with something like “AK-1-V-23.” Enter a valid taxon name – you should get a popup, and you must choose from an existing name. (Pat or Dusty can add taxa if necessary.) Enter a part name – after you type a couple letters, the form will suggest values. You must choose one of the suggested values. Optionally enter anything remarkable about the specimen or part – this should be left blank most of the time. Click save.

Photograph the part. Scan barcode to re-name. Repeat as necessary.

Grab another specimen. Repeat the process.

About Photography:

Don’t ever shut the imager off. It’s busy. It should recover from crashes and outages, but don’t unnecessarily tempt fate.

The camera saves images to /ImageLZ. A folder action re-names things to the scanned barcode value, appending “_{incrementing integer}” before the file extension as necessary, and moves them to /Image. There should never be anything in /ImageLZ.

/Image is where stuff hangs out until it’s processed. Everything in there should be named {barcode}{optionally underscore + integer}.cr2. Anything else is lost and needs dealt with. Things should disappear out of this folder every night – let us know if something is hanging around too long.

/ImageScripts is important. Don’t muck with it. Ever.

/imgTemp/forDNG is where things go after /Image. The thing that makes DNGs works from here. If should generally be empty.

/imgTemp/newDNG is where DNGs live until they’re located on Arctos. Things can be here a while, but anything more than a week or two old is a sign of disorganization at the imaging level, or maybe a record hung up in the bulkloader.

/imgTemp/trash are records that the scripts think are done. You can delete older stuff in this directory after spot-checking it on Arctos if the imager has disk space issues. Stuff should automagically disappear from here, but that doesn’t always happen.